How CXOs can close the value-proposition gap

Federal financial managers received some shrewd advice last week. Stop talking like financial managers.

Stop talking about clean opinions. Don’t talk about material weaknesses. You don’t need to mention the CFO Act or the Digital Accountability and Transparency (DATA) Act.

With new leaders coming in across every agency, federal financial managers, instead, should focus on value and mission support.

Adam Goldberg, the executive architect at the Treasury Department’s Financial Innovation and Transformation (FIT), said by focusing on how the CFO’s office furthers the agency’s mission, agency budget and financial management executives can change the conversation about back-office functions.

Richard Haley, the FBI CFO, said his folks have to communicate in the language that agents and leaders use every day. He said they shouldn’t have to work hard to understand financial management initiatives.

Goldberg said it’s about shifting the conversation to talk about what the agency needs to better support agency operations.

The point of the Federal IT Acquisition Reform Act (FITARA), for example, aims to close the gap between IT, acquisition and mission areas. It forces the chief information officer into discussions about planning and procuring mission critical technology.

In the human resources world, we’ve heard about chief human capital officers begging and pleading mission area hiring managers to make decisions, review applications and are involved in every step of the process. The Office of Personnel Management issued guidance in November stressing the need to engage and empower hiring managers.

The idea behind all of these efforts is to break down the siloes that have built up over time for probably no real reason, creates layers of inefficiency and leads to the perception of a stilted bureaucracy and inefficiency.

Treasury is trying to help agencies remove these barriers for the financial management folks. The department is developing a maturity model to help agencies think about how their CFO offices are impacting mission beyond just “being the money people.”

-Jason Miller, FederalNewsRadio.com
READ MORE...

OMB’s latest DATA Act guidance highlights PII, financial assistance

Personally identifiable information and data “validity” are the focus of the Office of Management and Budget’s latest DATA Act guidance.

In a Nov. 6 memo to agencies, OMB delves into detail for reporting certain types of federal financial assistance and awards under the Digital Accountability and Transparency Act.

The guidance does not change or affect any existing policy, OMB clarifies, but does “further [specify] (1) responsibilities for reporting financial information for awards involving Intragovernmental Transfers (IGTs), (2) guidance for reporting financial assistance award records containing personally identifiable information (PII), and (3) guidance for agencies to provide the Senior Accountable Official (SAO) assurance over quarterly submissions to USASpending.gov,” the memo states.

According to the latest guidance, two types of intragovernmental transfers are included under DATA Act reporting: allocation transfers and buy/sell transactions.

OMB directs agencies that starting with their first DATA Act reporting on allocation transfers, the agency will “submit and assure the appropriations information, program activity and object class, and award financial information for allocation transfers for display on USASpending.gov.”

As for buy/sell transactions, both the awarding and funding agencies must submit information for spending reports.

Under the new guidance, if a Federal Award Identification Number (FAIN) is included in details for a single award, the agency should report that award to USASpending “as a single, discrete record.”

If single award-level reporting isn’t possible, agencies can report aggregated awards at a county or state level.

As of the Nov. 6 guidance, however, the DAIMS [DATA Act Information Model Schema] only offers guidance for aggregate county level.

OMB directs agencies to continue the county-level reporting practice until that schema is modified.

The guidance is the latest in a  series of OPM memos and updates for agencies, as they prepare for the May 2017 implementation of the DATA Act.

Officials with OMB and Treasury — the two agencies spearheading the DATA Act’s implementation — stand by the progress toward full adoption, while GAO auditors have repeatedly warned that the federal spending standardization could fall behind if agencies don’t get in line with the legislation’s requirements.

In early August, a GAO report warned that Treasury’s 4-month delay for releasing its schema version 1.0, triggered the delay of industry software patches while companies waited for a “stable version of the schema.”

That assessment came on the heels of another GAO report that said the full rollout of the DATA Act is at risk if OMB and Treasury don’t take steps to improve the review of agency plans and monitoring of progress updates.

Read More...

Agencies Looking for Internal Data Turn to USASpending.gov

It’s surprising how many agencies now use USASpending.gov to “access their own data,” said David Lebryk, the fiscal assistant Treasury secretary who on Monday delivered an upbeat assessment of governmentwide progress in implementing the 2014 Digital Accountability and Transparency Act.

“We’re off to a great start on tough challenges, but outsiders don’t really appreciate how complex government is,” he said at a breakfast sponsored by the Johns Hopkins University Government Analytics program and REI Systems.

“We’re not a small business,” Lebryk said, referring to the federal government. “We’re the biggest entity in the world. And at a time of budget constraints, there is more scrutiny of spending, of which the DATA Act is a part.”

Lebryk and Comptroller David Mader are leading the team charged with implementing the DATA Act, which is designed to standardize spending information in machine-readable formats to make it accessible to the public. “With no new funding,” Lebryk said, “we’ve tried to think it through creatively, to use technology as our friend. We’re not doing massive system changes, and it’s important that the data be owned by the agencies.”

This spring’s upgrade of USASpending.gov—to which some transparency advocates objected—was done with an eye on three types of users, Lebryk said: casual users in the general public; those who want analytic tools to drill deeply; and those who simply want the data and don’t care about the tools. The recent upgrade was intended to enhance the second group, he said. “We were trying for improvements in usability, but not trying to improve the quality of the data,” which is where the DATA Act will come in, he said.

One of Lebryk’s teammates at the Office of Management and Budget gave additional details on progress at the June 10 Data Act Summit sponsored by the Data Transparency Coalition.

Karen Lee, branch chief at OMB’s Office of Federal Financial Management, said the DATA Act already is, “changing the way government does its work, changing the way it interacts with non-federal partners” as it becomes institutionalized. She described pilot programs to reduce the burden of agency reporting. “There’s no one regulation or policy that is a magic bullet, as there are many sources for the burden,” Lee said. But the multi-agency implementation team is seeking to curb multiple requirements for supplying the same information, she said.
-Charles S. Clark, GovExec.com
READ MORE...

FedScoop Exclusive: HHS to lead 2-year DATA Act pilot

The Digital Accountability and Transparency Act is in full swing, with the Office of Management and Budget and the Treasury Department catching headlines in their path to issue a governmentwide set of financial data standards by May 2015. But quietly in the background, the Department of Health and Human Services is gearing up to lead a two-year pilot of the DATA Act to test how data standardization in a complex federal ecosystem works.

Section 5 of the DATA Act — a mandate for financial data transparency in conjunction with USAspending.gov — requires OMB to launch a pilot, and the office chose HHS to test the waters of the act’s massive and complex data standardization efforts. Beginning next May, a year after the act was signed into law, HHS will be the test dummy for the grant portion of the DATA Act to help OMB, the Treasury and the federal government as a whole better understand things like “the impact of data standardization across many different lines of business” and “where there are opportunities to eliminate unnecessary duplication of financial reporting,” Amy Haseltine, director of DATA Act Program Management Office and chief DATA Act officer with HHS, explained to FedScoop.

This two-year pilot of the act is by no means a walk in the park, though all agencies are required by May 2017 to report their financial statements in accordance with the new standards. But Haseltine thinks HHS will benefit greatly from its work. 

-Billy Mitchell, FedScoop.com 
READ MORE...

DHS management chief nominee's approach is data centric

As Russell Deyo sailed through his nomination hearing Wednesday to be the next undersecretary for management at the Homeland Security Department, his management approach and priorities centered on data.

The retired Johnson & Johnson executive told Senate Homeland Security and Governmental Affairs lawmakers that getting DHS to have standard financial data will lead to better and more strategic decision making.

If confirmed, Deyo would replace Rafael Borras, who left in February after more than four years on the job.

DHS reached a milestone in 2013 when, for the first time ever, it received an unqualified opinion from auditors for its financial management processes.

Deyo said he recognizes that accomplishment and wants to make sure DHS doesn't slip back from there. 

At the same time, he said the next step toward better financial management has to happen sooner than later.

"The next big piece, as far as I can see so far, is we need to have a fully integrated financial management system across all the components. You have to have reliable information, so you can make smart budget decisions and have good analytics to make good strategic decisions. And having ledger sheets that don't match up, and you can't compare apples to apples across the groups, makes it very, very difficult to make informed, strategic decisions," Deyo said. "I think it's critical the agency have a long-term focus, and you can't do that if you don't have reliable data. So that is an existent high priority within the finance group and indeed the leadership of the department, and I strongly embrace that."

He said during his time at Johnson & Johnson, having a common financial system was essential in making strategic decisions.

DHS is heading down a path toward reducing the number of financial management systems used by the agency. Right now, there are 13 separate systems, but three components are moving to Interior's National Business Center, including the Transportation Security Administration and the Coast Guard.

-Jason Miller, FederalNewsRadio.com
READ MORE...

Performance management and the DATA act

May 23, 2014 -- Jon Desenberg of the Performance Institute, Bethany Blakey of the Performance Improvement Council, and Hudson Hollister of the Data Transparency Coalition, join FEDtalk this week to discuss federal performance management.

They will also cover changes mandated by the DATA Act, and implications of the DATA Act for performance management.

-FederalNewsRadio.com
LISTEN HERE

Treasury official calls for quick Data Act demos

The three-year schedule to implement the Digital Accountability and Transparency Act, a measure that puts federal financial data on a single, machine-readable standard and requires its publication to the public online, might be too ambitious, said Dick Gregg, fiscal assistant secretary of the Treasury and the executive in charge of implementing the law.

"It will be difficult and maybe impossible in some areas to hit all the timelines," Gregg said on May 20 at the Federal Financial Management Conference in Washington, D.C., before an audience of government accountants and financial managers who will be on the front lines of implementing the changes required under the Data Act.

The challenge is for Treasury and the Office of Management and Budget to come up with a standard for publishing financial data, then convert federal financial management systems to that standard. There was no money included in the law to finance the effort, but agencies will surely need some resources to implement changes.

"I'm not sure what the approach of OMB will be when agencies make requests," Gregg said. "There will be some costs. It's important to work together to figure out how to minimize the cost of doing this." One way is to leverage gains made in the Treasury's own internal goal of improving financial transparency through the management of the USASpending.gov website, which recently moved to Treasury from OMB as part of the fiscal 2014 budget.

The shift to a federal-first approach to agency financial management could help streamline the process, Gregg pointed out. "Shared services is a force multiplier," Gregg said, because consolidation of financial management at the four providers means that agencies will be able to outsource some of their compliance. "The sooner we can move more agencies into shared services, the easier it's going to be for them to implement the Data Act," Gregg said.

The financial management community will reap the benefits as well, Gregg said. The new emphasis on standardization means that chief financial officers can shift from systems implementation and operation to the more interesting and rewarding work of managing programs.

-Adam Mazmanian, FCW.com
READ MORE...

Bill to track every federal dollar headed to Obama’s desk

The House on Monday gave final congressional approval to a bipartisan bill that would require federal agencies to report all of their expenditures online in a single location, sending the measure to the White House for President Obama’s signature.

Both chambers of Congress passed the DATA Act unanimously this month, representing a rare showing of widespread agreement between Democrats and Republicans. Sens. Mark Warner (D-Va.) and Rob Portman (R-Ohio) sponsored the legislation.

Rep. Darrell Issa (R-Calif.), who sponsored a similar measure in 2011 with Rep. Elijah Cummings (D-Md.), described the DATA Act as “a win for good government, moving the federal bureaucracy into the digital age and setting the stage for real accountability.”

Transparency advocates have complained that federal agencies rarely make spending data readily available under the current system. The Data Transparency Coalition applauded the House vote on Monday, calling on Obama to sign the bill and commit the Office of Management and Budget to “pursue robust standards throughout federal financial, budget, grant and contract reporting.”

Comptroller General Gene Dodaro, who heads the Government Accountability Office, said during testimony this month that the DATA Act is the “single biggest thing” lawmakers could do to identify wasteful federal spending.

-Josh Hicks, WashingtonPost.com
READ MORE...

5 trends and hurdles for the future of effective financial management

All week long, as part of the Federal News Radio special report, "Rise of the Money People," we've tracked best practices, key personalities and new policies in the financial-management realm.

Today, we turn to the future, examining the three emerging trends that could help federal agencies and their chief financial officers get a better grip on improving their financial systems and the two significant hurdles that stand in their way.

TREND - Shared Services

In terms of financial-management modernization, the new name of the game is shared services.

The Office of Management and Budget made that clear last month when it issued a new final policymandating agencies use a federal shared-services provider when updating their financial systems.

Too often, as agencies went about updating their accounting systems, their plans to build costly new programs from the ground up ran over-budget and behind schedule. OMB paused many agencies' modernization initiatives in the summer of 2010

The earlier approach simply isn't working, said Peggy Sherry, the CFO of the Homeland Security Department.

"They take too long; they're too expensive. ... At the end of the day, they often lead to results that are not what you intended especially as it relates to cost, quality and performance," she said.

Sherry knows firsthand difficulties in modernization efforts.

Over the past few years, DHS twice tried and failed to consolidate 13 different accounting systems into a single, all-encompassing system.

DHS has now opted for more incremental improvements to its financial- management structure. Shared services is a "key element" of the agency's approach, Sherry said.

TREND - Data driving decisions

Especially given the budget environment, using data to drive better results is critical, Sherry said.

"We spend an awful lot of money in the government, but we don't necessarily have a way to be able to look across the portfolio at what that information is," Sherry said. "We don't necessarily collect the data in a consistent manner. So, it's challenging to be able to get quality information and then to be able to do apples-to-apples comparisons."

Even within a single agency, there's often no easy way to find out what various components or regions are paying for a particular service, she said.

The Office of Management and Budget is attempting to combat that lack of awareness with what it calls the "prices-paid portal."

"It's a data warehouse for federal agencies to understand what we're paying for stuff and what our colleagues are paying across government," said OMB Controller Danny Werfel in a keynote address at the Association of Government Accountants summit in February. "It's putting into a single platform information so that we can be smarter about what goods and services to the government cost."

Getting a handle on that basic information will help power a broader inventory of data about what the government owns, what it pays for services, and where agencies can share resources and services, he explained.

TREND - Expansion of the CFO role

From green eyeshade accountants to "master data analyzers," the role of the CFO has evolved since the CFO Act codified the role in 1990.

Part of that transformation has been driven by an increasing cooperation and stronger relationship between agency CFOs and their counterparts on the technology side of the agency — the chief information officer.

The CIO community talks a lot about governance and best practice, Sherry said, two key themes that CFOs can also take to heart.

The emerging reality is that "we are not going to be successful as a financial- management community working in a vacuum," Werfel said in his AGA speech. "We have to take a very integrative approach to managing our organizations and to being successful."

But the CFO role is also broadening in and of itself, moving away from nuts-and- bolts issues.

The CFO role of the future is about high-level decision-making rooted in high- quality data, he said.

HURDLE - Shrinking budgets

The biggest stormcloud on the horizon, as any CFO would say, remains the budget.

Each year, budget pressures seem to grow more acute, Werfel said in his AGA keynote address. 

"Obviously, this year, the budget uncertainty that we face is no longer amorphous, it's become tangible and real," he said.

In an exclusive Federal News Radio survey of CFOs and deputy CFOs, sequestration (and the need to find efficiencies to comply with the steep across-the-board cuts) ranked as CFOs' top priority.

And financial-systems modernization, which is exceedingly complex and expensive, is vulnerable to the budget pressure.

HURDLE - Cultivating a workforce amid decline

As budgets are squeezed, federal employees are asked to take on ever greater responsibility even as waves of retirements and early-outs have reduced staff sizes.

Agency CFOs face particular challenges in growing and cultivating their workforces.

Hiring and retaining the workforce and providing more training are top of mind for CFOs, ranking second and third on a list of their top 2013 priorities, according to the survey.

Fortunately, despite these pressures, those emerging trends in financial management — shared services, data-driven decision-making and others — can offer CFOs some solace.

But agency money people will also need to apply some old-fashioned leadership. There are no cure-alls in the CFO toolbox.

Despite the difficulties, it is in just this type of budget environment that CFOs can shine, by leveraging both new technologies and time-tested best practices.

-Jack Moore, FederalNewsRadio.com
READ MORE...

Werfel: New laws could set back transparency efforts

Lawmakers should not pass new legislation that could upend the administration’s progress on making government spending more transparent, said Danny Werfel, controller at the Office of Management and Budget. Werfel told a Senate committee that lawmakers need to seriously think about the impact of new statutes on ongoing efforts to improve government accounting and tracking its money.

The administration has been implementing new laws, such as the Improper Payment Elimination and Recovery Act and another law that updates the Government Performance and Results Act, called the GPRA Modernization Act.

As Congress considers new transparency measures, Werfel offered a key question for senators to ask themselves when considering proposed legislation: Would the new law reinforce current objectives, or would it move the government in different directions?

Nevertheless, transparency legislation is moving through Congress. In April, the House passed by voice vote its Digital Accountability and Transparency Act, or the DATA Act (H.R. 2146). The bill would create the Federal Accountability and Spending Transparency Commission, which is to succeed the board that oversaw spending reports for the 2009 economic stimulus law. In addition, agencies would be required to submit their spending data to a new platform with consistent electronic identifiers and markup language.


-Mathew Weigelt, FCW.com
READ MORE...

Today's GAO Publication

Government Transparency: Efforts to Improve Information on Federal Spending, by Gene L. Dodaro, Comptroller General of the United States, before the Senate Committee on Homeland Security and Governmental Affairs.
GAO-12-913T, July 18.
http://www.gao.gov/products/GAO-12-913T
Highlights - http://www.gao.gov/assets/600/592634.pdf

Data Act proposal: Companies suggest ways government data could be more transparent and better analyzed

Data mining by private companies could save the government billions if a proposed government transparency act is made law, according to presentations at a forum in Washington on Tuesday.


The vendors, including Microsoft, Teradata of Dayton, Ohio, SAP, the German software giant and MarkLogic of McLean, showed the types of data that they said could be mined from accurate and comprehensive records if the Senate passes the Digital Accountability and Transparency Act.

The act, proposed by Rep. Darrell Issa (R-Calif.), and passed by the House in April and now pending in the Senate would establish an independent board that would track all federal spending. The board would maintain a Web site similar to usaspending.gov, which the Sunlight Foundation says shows $1.3 trillion in spending discrepancies.

Issa and Senate co-sponsor Mark Warner (D-Va.) say the bill could prevent the waste and abuse of federal money.

-Timothy R Smith, WashingtonPost.com
READ MORE...